Hotel Information and Policies
Join us at Winter Brain 2024 at the Beaver Run Resort and Convention Center on January 27 – February 01, 2024.
- Hotel Stay Deposit: A credit card is required to be placed on file at the time the reservation is made. A 25% deposit is required to hold the reservation. Remaining charges for room, tax and fees for the entire stay is required 30 days prior to arrival.
- Hotel Cancellations: For cancellations made more than thirty (30) days prior to arrival, the member will be charged a processing fee of Forty-Nine Dollars ($49) per reservation. If cancellation occurs less than 30 days to your arrival, full payment has been charged and the reservation is non-changeable and non-refundable. No-shows, early departures, and/or late arrivals are non-refundable.
- Ski lockers are available for those in buildings 1-3 at the conference center lift. Building 4 will have a locker.
- Check-in time: Begins at 4:00 pm
- Check-out time: 11:00 am
- Luggage storage is available through bell service for guests arriving prior to check-in time and for those involved in meetings or activities that extend past check-out time. Photo ID is required at check-in along with a credit card or cash deposit for incidental charges. Debit cards are not recommended.
- Extended Stays: Individuals must contact reservations directly to extend their reservation. The discounted group rates will be available to attendees wishing to extend their stay up to 3 days prior to and 3 days following the conference dates, subject to availability. Some exclusion may apply.
- Fitness, Pools, and Hot Tubs: Beaver Run provides designated swimming pools, hot tubs, and fitness rooms for our overnight guests. Beaver Run pool regular hours are 10:00 am-10:00 pm. Hours are subject to change. Hotel room key is required for access. Building 4 features a pool and hot tub. Building 3 features an indoor/outdoor pool and 8 hot tubs.
- Parking: Self-parking is available at a 50% discount, for a price of $18 for conference guests at all Beaver Run Resort. Valet parking is not available. Please pull in to the “15-minute” parking area to receive parking instructions from the front desk based on your building.
Roommate Connection Sheet
Winter Brain offers a room sharing program to assist with connecting attendees who are interesting in sharing lodging accommodations with someone. To view and join the list, visit the Room Sharing Connection Sheet.
It is the attendee’s responsibility to reach out to others and coordinate housing arrangements. Winter Brain does not actively contact those looking to share, pair roommates, or assist with cost sharing or split reservation logistics.
Please Note: Winter Conference on Brain Research provides this platform in response to request from conference attendees. However, Winter Conference on Brain Research does not endorse, pair attendees or organize the room sharing program. All parties participating in room share during the Winter Conference on Brain Research Annual Meeting agree to abide by the Code of Conduct. All those participating in the room share program agree to indemnify Winter Conference on Brain Research, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any negligent act or omission by you during or otherwise in relation to your participation in the room share program. You agree Winter Conference on Brain Research shall not be liable to you for (i) any loss of profit, loss of anticipated savings or interest, loss of or damage to reputation or goodwill or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind; (iii) death or personal injury; (iv) and any other liability which cannot be limited or excluded by applicable law.
Government Rate Housing - Sold Out
The government rate room types at the Beaver Run Resort have sold out.
Advice on Altitude Sickness
The town of Breckenridge, CO is located at 9,600 ft, which is quite high. You will definitely notice the altitude. Many people experience significant symptoms at this elevation. You can do a number of things to reduce the symptoms produced by traveling to high altitude.
Below are some recommendations and links to websites with tips.
What Is Altitude Sickness And How Can It Be Prevented?
Altitude sickness can affect people when they travel quickly from lower altitudes to 8,000 feet or higher (Breckenridge is at 9,600 feet). If you’re experiencing a headache, nausea, sleeplessness, loss of appetite, or fatigue, you may have altitude sickness.
Altitude can be an issue and acclimating by spending an additional 24 hours in Denver at about 5,000 ft could be helpful. One should consider renting a car if they are outside the airport hotel block to minimize travel time back to the airport to pick up the shuttle.
Winter Brain has secured a rooming block at two hotels to allow attendees the
Fairfield by Marriott – Denver West/Federal Center
CLICK HERE to reserve a sleeping room
Address: 140 South Union Boulevard Lakewood, Colorado 80228
Room Rate: $129/night
Hyatt Place Pena Station/ Denver Airport
CLICK HERE to reserve a sleeping room or call the reservations line at 1-888-591-1234 and reference group code G-WCBR
Address: 6110 North Panasonic Way, Denver Colorado, 80249
Room Rate: $179/night
A few tips to help prevent altitude sickness:
- Stay properly hydrated. Acclimatization is often accompanied by fluid loss, so you need to drink lots of fluids to remain properly hydrated (at least 3-4 quarts per day).
- Take it easy. Don’t over-exert yourself when you first arrive. Light activity during the day is better than sleeping because respiration decreases during sleep, exacerbating the symptoms.
- Avoid tobacco, alcohol, and other depressant drugs including barbiturates, tranquilizers, and sleeping pills. These depressants further decrease the respiratory drive during sleep resulting in a worsening of symptoms.
- Usage of Diamox and using O2 while sleeping (several companies do O2 delivery or O2 concentrators). Please note Ski Patrol did say that the 20 oz O2 canisters you can buy in stores will only last about 5-10 minutes.
Tips to Avoid Altitude Illness (Modified from CDC)
- Ascend gradually. Avoid traveling from a low elevation to an elevation higher than 9,000 feet (2,750 m) above sea level in one day. If possible, spend a night or two at an elevation >5,000 ft before traveling to a higher elevation. This gives your body time to adjust to the lower oxygen levels. For example, fly into Denver and stay overnight before heading to Breckenridge. Or, if you live near a place with higher elevation, travel there for a weekend prior to the trip.
- Do not drink alcohol for at least the first 48 hours after you arrive at an elevation above 8,000 feet.
- Hydrate – drink a lot of water and avoid caffeine. You are losing more water via respiration at high altitude.
- If a humidifier is available in your room, keeping it on in your room will help reduce fluid loss from the dry air.
- Medicines are available to prevent acute mountain sickness and shorten the time it takes to get used to high elevations. Acetazolamide (Diamox) or nifedipine can prevent or treat altitude sickness. These require a prescription, so contact your doctor to request in advance.
- Nausea and vomiting
- Loss of appetite
- Difficulty sleeping
- Malaise or feeling unwell