WINTER CONFERENCE ON BRAIN RESEARCH

 Hotel accommodations can be booked at the Beaver Run Resort and Conference Center, where all conference events will take place.

Please note, the group housing link will be sent to you via the registration confirmation email. Reservations must be made by December 23, 2026, in order to receive the discounted rate for Winter Brain. After December 24, 2026, room types and rates are subject to Hotel availability.

 Booking Details

• Hotel Bookings: To reserve your sleeping room in the Winter Brain block, CLICK HERE or call (800) 525-2253. Be sure to identify yourself as part of the Winter Conference on Brain Research 2027 group.
• Resort Fee: The resort fee has been waived for Winter Brain attendees booking within the group block.
• Government Rooms: Winter Brain was able to secure a small block of government per diem rooms. These rooms are limited and on a first-come, first-served basis. Please contact the Winter Brain Executive Office for more information.
• Hotel Stay Deposit: A 25% deposit per reservation is required at the time of booking. The remaining balance (inclusive of tax) will be charged 30 days prior to arrival.
• Hotel Cancellations: Cancellations made more than 30 days prior to scheduled arrival will be charged a $49 processing fee per reservation. For cancellations made less than 30 days prior to arrival, full payment has been charged and the reservation is non-changeable and non-refundable.
• Travel Insurance: Protect your investment in case of cancellation or illness. Travel insurance may help you recoup lost funds if you are unable to attend. Companies like Travel Guard offer one-time travel policies that offer protect for cancellation/delay/interruption and medical expenses.

Hotel Amenities for Beaver Run Lodging Guests:

• Ski and Ride Amenities
  • Up to 20% off ski and snowboard rentals at Breck Sports
  • Complimentary ski lockers
• Pools and Hot Tubs
• Fitness Center
• 24/7 Arcade
• Complimentary Courtesy Shuttle

Winter Brain offers a room sharing program to assist with connecting attendees who are interested in sharing lodging accommodations with someone. To view and join the list, visit the Room Sharing Connection Sheet.

It is the attendee’s responsibility to reach out to others and coordinate housing arrangements. Winter Brain does not actively contact those looking to share, pair roommates, or assist with cost sharing or split reservation logistics.

Please Note: Winter Conference on Brain Research provides this platform in response to request from conference attendees. However, Winter Conference on Brain Research does not endorse, pair attendees or organize the room sharing program. All parties participating in room share during the Winter Conference on Brain Research Annual Meeting agree to abide by the Code of Conduct. All those participating in the room share program agree to indemnify Winter Conference on Brain Research, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any negligent act or omission by you during or otherwise in relation to your participation in the room share program. You agree Winter Conference on Brain Research shall not be liable to you for (i) any loss of profit, loss of anticipated savings or interest, loss of or damage to reputation or goodwill or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind; (iii) death or personal injury; (iv) and any other liability which cannot be limited or excluded by applicable law.